"Step-by-Step Guide: How to Insert Rows and Columns into a Table in Microsoft Word"

How to Insert a Row and Column into a Table in Microsoft Word

To add a cell, row, or column to a table, you must first build a table in Word.

Create a Table

Tables are made up of rows, columns, and cells. Tables are used in Word documents to effectively organise and convey information.

To insert a table into a Word document, follow the steps below -

 

1. Begin by opening a new or existing Word document.

2. Move the cursor to the location in the document where you wish to put a table.

3. Navigate to the Insert tab on the Ribbon and select the Tables group.




4. A dialogue box titled Insert table will display on the screen. Choose the number of rows and columns that meet your needs.




5. To construct the table, press the Enter key on the keyboard or click. 

In the screenshot below, a table with rows and columns is added into a Word document.



Add a row to the left or right of the table

Once you've created a table in a Word document, you can add more rows to it as needed.

 

To add a row to the table, simply follow the steps below -

 

Step 1: Move the cursor to the location in the table where you wish to add a row.

 Step 2: Right-click on the selected region to bring up the following dialogue box. Click on the drop-down menu associated with the Insert button.

  • v To add a row above the selected row, select Insert Rows Above.
  • v To add a row below the selected row, select Insert Rows Below.

 

A new row is added to the table, as shown in the screenshot below.

Delete a Row from the table

1. Place the cursor in the row that you want to delete from the table.

2. Right-click on the selected row to bring up a menu of alternatives. Click on the on Delete Cells.



3. On the screen, a little Delete cells dialogue box will appear. Click OK after selecting the Delete full row radio item.




You can now see that your selected row has been removed from the table

Add a column to the table

Adding more columns to a Word document is a simple operation for you. To add a column to the table, follow the steps outlined below.

 

Step 1: Move the cursor to the location in the table where you wish to add a column.

Step 2: Right-click on the table; a selection of options will display on the screen; select the drop-down icon for Insert.

Insert Columns to the Left button to add a column to the table's left side.

on add the column on the right side of the table, click Insert Column to the Right.




The screenshot below shows that column is added to the table.

Delete a Column from the table.

Follow the steps below in Microsoft Word to remove extraneous columns from the table.

 

1. Place the cursor in the column to be deleted.

2. Right-click on the table; a menu will display; select Delete cells.

3. A dialogue box with the option to erase cells opens; select the erase entire column radio button.


Now, you can see that the selected column is deleted from the table.







Add a Cell

A cell is made up of rows and columns.

There are the following steps that you can use to add a cell to the table -


Step 1: Place the cursor where you wish to insert a cell in the table.

Step 2: Right-click on the table; a selection of options will display on the screen; select the drop-down icon for Insert.

 Step 3: Select Insert cells from the menu.




Step 4: A dialogue box titled Insert Cells will display on the screen. Click on the Shift cells down radio button, and click on the OK button.




The screenshot below demonstrates the addition of a new cell to the table









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